TIPS FOR LEADERS ON DELEGATING EFFECTIVELY

Feeling overwhelmed with responsibilities and expectations others have of you in the workplace? Oftentimes those in leadership positions are consumed with numerous tasks and job roles. Yet, some assignments that can be entrusted to other coworkers are not being delegated. Sharing responsibilities is essential in leadership to help alleviate workload, allowing more time for important matters that cannot be taken care of by others. 

7 TIPS FOR LEADERS ON DELEGATING EFFECTIVELY:

1. Be precise when describing tasks that need to be accomplished. When delegating it’s important to be specific on what’s expected of the individual. For example: Sally, I need you to contact the phone company regarding an error showing in our phone bill this month. Our company account number and information you may need is attached to the original bill. Please contact the phone company, and get back to me today by 2:00p.m with updates on the matter.

2. Be clear on expected deadlines. Provide deadlines that are within a reasonable timeframe. This gives employees time to prepare and plan accordingly. Please see example above.

3. Define the job culture. Employees should have a clear understanding of “who to go to” with any given situation. Some companies have set departments, while others have a chain-of-command. Each job culture varies, yet employees should be aware of what’s expected of them.

4. Plan team meetings. Scheduling meetings is a great way to evaluate each team member’s progress, ask questions, and share concerns. It offers everyone the opportunity to voice his or her perspective and to brainstorm ideas. It also allows team leaders to reexamine the course of action if outcomes are not as anticipated.  

5. Avoid delegating assignments that are beyond the employee’s scope or skills. Some occupations require licensure or certifications to perform specific job duties. Familiarize yourself with employee positions and job roles to ensure delegation falls within their skills and scope of practice. 

6. Remain flexible and supportive. This may be a new responsibility for some employees, which may take time and practice to master. You can show support by answering questions and being accessible for help if needed. Patience and support from leaders is crucial.

7. Define responsibility. Some job roles can be delegated without any shared responsibility, while others cannot. For example, a Registered Nurse can delegate a nursing assistant to take a blood pressure reading on her client, yet if the job is not done the responsibility falls on the nurse in charge of the client. In this case the responsibility is on the Registered Nurse who’s been assigned to care for the client, not on the nursing assistant. Always keep in mind your occupational responsibilities and scope of practice when delegating work assignments.

STRATEGIES FOR EFFECTIVE STRESS-MANAGEMENT

Are numerous job tasks and responsibilities drowning you in stress and worry? Chronic stress can lead to anxiety or depression with inadequate coping skills. Unexpected stressors are inevitable, yet how we handle circumstances makes all the difference. Keeping a positive attitude empowers people to take-on daily challenges with a new and refreshed mindset, welcoming change and opportunities.

10 STRESS-REDUCING TIPS!

1. Create Healthy Habits: Introduce activities that embrace relaxation, like walking in the park, smelling the ocean breeze, sipping a cup of tea, lighting candles, and introducing aromatherapy. You decide how often to do these activities and the times that are most beneficial. 

2. Stop Worrying: Put a stop to negative thoughts. This doesn’t mean your thoughts and concerns are not valid, but we can choose what thoughts to embrace and those to release. Dr. Jon Kabat-Zinn, founder of The Stress Reduction Clinic in the University of Massachusetts, shares clinical studies and advice on powerful ways of handling stress. Dr. Kabat-Zinn gives an insightful metaphor in his book, Mindfulness for Beginners, stating that thoughts are like bubbles. He goes on to say how thoughts are just thoughts that arise and go. Many times we make thoughts to be “the reality” and make decisions based on these thoughts. The idea is to not entertain negative thoughts as the ultimate truth, but rather to see them as mere thoughts. 

3. Decrease Caffeine Intake: Aside from sodas and coffee, there are other products that are also caffeinated. Here are some examples of foods containing caffeine: dark chocolate, caffeine flavored ice cream, some gums, energy drinks, and certain teas. WebMd outlines highly caffeinated foods in their article, Caffeine Shockers: Products Surprisingly High in Caffeine.

4. Practice Relaxation Techniques:  Relaxation techniques like meditation, yoga, stretching, breathing techniques, and tai chi are great ways to decrease stress and anxiety. WebMd has a great article titled, 10 Relaxation Techniques that Zap Stress Fast, that provides tips on ways to relax and reduce stress.  

5. Get Motivated: We can all use a positive perk during stressful situations or challenging times. Some ways to motivate yourself include: Printing a list of motivational quotes, listening to inspirational speakers, and reading self-help books. The key is to feel uplifted and inspired after listening or reading some of these materials.

6. Laugh a Little: The power of laughter is priceless! Think of something that brings you joy. Perhaps it’s a funny movie, a comedy show, or a speaker who brightens your day. Laughter is the Best Medicine, is a great resource article which outlines the health benefits of laughter. Next time stress levels rise, take a moment to think of something funny or joyful. A simple laugh can brighten your day.

7. Monitor Your Nutrition: During stressful times everything else seems more important than healthy food choices. This is not the case for everyone, but it is a common response when faced with many stressors. Keeping watch on your nutrition and health is crucial during stress, with decrease immune response making individuals more susceptible to illness. Incorporate small frequent meals that are rich in vitamin C, zinc, calcium, and protein. These ingredients help boost your immune system, maintain a healthy weight, and promote bone health. Carrying to-go snacks such as bananas, granola, peanuts, apples, and cereal, are great ways to preserve your energy, prevent fatigue, and maintain healthy blood sugar levels. 

8. Create a Schedule: Planning and scheduling activities helps with organizational skills and decreases stress. Try using calendars, planners, electronic scheduling devices, and alert systems. There are numerous tools that can be downloaded on electronic devices to help manage your busy schedule.

9.  Make a Priority to Sleep: High demands and responsibilities keep us busy doing things, thinking ahead, and planning. More often than not, sleep is not a priority until the point of mental or physical exhaustion, or both. This creates a cycle of energy depletion that contributes to even more stress. Plan activities that require less mental and physical energy in the evening and promote relaxation like reading, meditation, and knitting.

10. Do Something Fun: Make time to do something you enjoy each week. This can be a hobby, activity, event, or experience. The idea is to disconnect from daily stressors, while having something to look forward to each week

LEADERSHIP TIPS TO MAINTAIN ENGAGEMENT & EMPLOYEE MOTIVATION

Company figures are steadily rising with customer satisfaction at its prime. Your team of employees is comprised of the most qualified and diligent personnel in the field. Inspiring and acknowledging skilled workers is key for employee achievement and retention. Hiring competent workers is the start for business success, yet keeping a strong team of qualified employees requires sharp leadership skills and efforts.

TIPS FOR LEADERS TO PROMOTE EMPLOYEE ENGAGEMENT & MOTIVATION

1. Trust your employee’s creativity, skills, and work potential.

Leaders can welcome such skills by allowing flexibility and employee input in the workplace. Some examples include independent projects, input in company meetings, and allocating individual & team assignments.

2. Make tasks enjoyable.

Motivating employees in conducting tedious tasks can be challenging, but effective leaders can turn around mundane assignments into meaningful work. A leader’s attitude can shift employee perspective, and encourage a positive attitude in accomplishing daily tasks. 

3. Recognize employee diligence and work efforts.

Employee recognition programs and certifications are great ways of highlighting accomplishments and work performance. Other examples include verbal or written affirmations acknowledging the individual’s achievements and contributions to the company.

4. Provide an ethical work environment.

In today’s society most of our waking hours is occupied with work-related activities. Individuals in managerial positions can establish an ethical and respectful work setting for staff members. Leaders should also be prompt in addressing employee complaints and related issues concerning the work place. 

5. Allow for professional growth and job promotions.

The ability to advance in the corporate ladder is a great motivator for focused and dedicated employees. Assisting employees in goal setting stimulates work performance, encouraging achievements and professional growth.

6. Connect with employees throughout the year.

Holiday parties, events, company dinners, award ceremonies, and other special events are ways of associating with employees outside the work environment. Placing value in such events conveys a message of work cohesiveness, and invested leaders who care to connect with their employees.

7. Provide company incentives.

Incentives such as PTO, continuing education, bonuses, gift cards, holidays & sick days, annual review, employee-recognition programs, and employee raffles are company strategies that inspire employee motivation and longevity.

8. Be fair and compensate accordingly.

Companies can motivate workers by recompensing work-related necessities. For instance, if an employee is responsible for frequent presentations and work meetings, in addition to hourly pay the company can provide supplies needed and compensate for commute time. Work-related necessities vary depending on the line of business. Some examples include electronic devices, uniforms, special equipment, travel expenses, and others.

10 COMMONLY ASKED INTERVIEW QUESTIONS

Your resume impressed the managers and now you’re scheduled to return for an interview. Reviewing commonly asked questions promotes confidence and assurance when interviewing. Be prepared to give proficient and well thought-out answers, highlighting skills that match the job position. Allow room for creativity, knowing you may be asked more questions than expected. After reading the questions below, I invite you to rehearse with family and friends until you are confident for your big day.

10 COMMONLY ASKED INTERVIEW QUESTIONS

1.  What are your career goals in the upcoming years?

The idea is to share a career goal(s), and the steps your taking in achieving them. Having long-term and short-term goals, paints a picture of your aspirations and professional ambitions. Companies like individuals who are motivated and goal oriented, who are an asset to their team.

2. Did your previous employer have any areas that needed improvement? 

The focus is the ability to identify potential problems, offer innovative strategies, and implement new solutions accordingly. This is a great opportunity to highlight your leadership skills, as well as ideas that were successful for you in the past.

3.  Can you describe a situation that was challenging, and explain how did you handle it?

Discrepancies are bound to occur, yet how we handle the issue makes all the difference. Think outside the box and get creative when pondering different resolutions. Perhaps you can share of a scenario when you went beyond your job duties to assist a client who was upset with the information he received. You gathered additional resources, made phone calls, printed reference articles for the client. The client was pleased with your service and decided to purchase another product. This scenario shows flexibility, dedication, and leadership skills in part of the employee.

4.  What are looking to gain from our company?

This is a tricky question. Don’t want to focus on pay, but rather mention other positive attributes of the company such longevity and opportunities for growth. Be open and express some qualities you see would be beneficial for working in such an organization. 

5.  What are your strengths related to this position?

The employer wants to know what you have to offer. Why they should choose you over the other candidates? Review the job description, and mention keywords that match your skills and abilities.  Highlight on attributes you possess which pertain to the position at hand. For example, if you are applying for a customer service role, mention you have great people and team player skills. Sharing previous work history, internships, and credentials is also a plus.

6.  What are some areas you are looking to improve?

My recommendation is to share an attribute that can be tolerated by colleagues. These should be traits which can be overlooked. For example, you may need to become more proficient in another language (e.g. French or Spanish), would like to master a software program (e.g. Excel; that is if you are not applying for a computer position), or would like to make time for hobbies, etc.

7.  Why are you leaving your current employer?

The company is curious as to why you chose to resign from your previous employer. If it’s related to pay the manager may question commitment, and longevity from your behalf. Other alternatives to mention include lack of benefits from your previous employer, and the financial security of having a full-time employment opportunity.

8.  What interests you in applying for this position?

In other words, why did you choose this company from other employment opportunities? This is a great time to express your passions in the job role, and qualities that make you the perfect fit for the job role. Be specific by stating features that made this company stand out from the rest. For example, the length of time the company has been in business, or the professional assistance you’ve received from day one when you submitted an application.

9.  Are you willing to relocate if needed?

It’s important to show flexibility and openness to change. This may never be required by the employer, but it provides a clue on how the individual responds to change. Be honest and share your limitations. Perhaps you are flexible and willing to relocate, yet only within the same state or county. Most companies will value your desire for a fair compromise, and put into account your honest response.

10. Do you have any questions for me? Be prepared to ask questions. This shows eagerness and interest in part of the potential candidate, to learn more about the company. Also, it speaks your standards in selecting a stable occupation, and our professional confidence when considering a position. This is a good time to inquire on company benefits, scheduling, and job expectations.

These are the top ten commonly asked interview questions. There may be lots more, so be prepared! I encourage you practice answering these questions over and over agin, until you feel confident for your interview. Wishing all the best on your big day!

CONFIDENCE BUILDING STRATEGIES FOR NEW GRADUATES

You invested numerous years studying the profession of your dreams and the time has arrived to launch your career. Seeking work in today’s competitive job market can be intimidating for new professional graduates. Your resume can be striking, yet presenting confidence when interviewing speaks volumes. Displaying self-assurance when seeking employment increases the likelihood of others confiding in your potential. Trust your individual skills and qualifications, building confidence on positive attributes you have to share with others.

CONFIDENCE BUILDING STRATEGIES FOR NEW GRADUATES:

1. List your qualifications, skills, and potential. Make a list of all the skills you posses that match the job description, and emphasize on these skills during your interview.  Highlighting potential abilities is also important as it shows desire for career growth and personal development.

2. Have assurance in your abilities. All the necessary educational requirements, training, research, and/or testing has been completed. Rather than focusing on the lack of work experience, concentrate on personal accomplishments that have lead you to this point. There is much you can share in your professional field!

3. Take this time as a learning experience. Transitioning from being a student to a professional can be nerve-wracking. It’s a time period of new roles, expectations, and responsibilities. Starting a career requires patience and self-acceptance, understanding experience comes with time and practice.

4. Request feedback from hiring managers after each interview. Receiving negative feedback is no fun, but sometimes necessary. Feedback allows for introspection and also helps build interviewing skills.

FACTORS TO CONSIDER WHEN CONTEMPLATING A CAREER CHANGE

There are a few factors to consider when contemplating a career change. Some individuals shift professions rather quickly, while for others take years. There’s no right time to initiate a new profession, rather it’s an individual choice influenced by personal and professional aspirations. Do you prefer better pay over work satisfaction? What job would you consider if promised a decent salary? Taking time to answer such questions brings insight into purposeful career options. Take note of professions that bring purpose and fulfillment as it is key in the decision making process. Also, a new career can manifest change in different areas of life. Consider lifestyle changes that might emerge with a new occupation. Once ready to move ahead proceed with confidence considering all the positive benefits that motivated you to start a new career!  

Consider This Before Changing Your Career…

1. Does the new career align with your current lifestyle? Perhaps your profession requires working overtime hours and traveling. If you’re motivated to travel and need extra cash that may be your dream job. On the other hand, if job flexibility and free time are important then you may want to consider other employment opportunities. Also, is this a good time to introduce change in your life? Life experiences like moving into a new place or having a baby require time and attention. In such instances it may be challenging to start a new career, yet that’s a personal choice. Only you know how much you can handle and the appropriate time to start a profession.

2. Am I willing to start a new career from scratch?  Careers in similar fields can overlap skills and job roles, while others require new skills and additional education. Staring a new profession can be an exciting journey if your willing to do all it takes to change career paths. Other individuals prefer occupations within a similar field that allow for more simplified job transitions. 

3. Research jobs of interest. This provides insight as to what you can expect when entering the workforce. Research average salary based on experience and job role in your state and city. Some jobs are more prominent in certain cities and states. Also, consider if there’s a good hiring pool in your profession. Occupations of high demand a few years ago may not necessarily maintain the same status. With technological advances and todays fast-paced job market occupations are taking a shift. It’s best to do some homework and research if it’s worth pursing any given occupation. 

4. Reach out to professionals for support. Guidance counselors, human resource personnels, career coaches, and professionals in your field of study can provide much assistance. It’s key to ask detailed questions relating to your career of choice. Such individuals can provide valuable resources and share helpful insights. 

5. Step out of your comfort zone. At times the most challenging aspect of change is moving beyond our comfort zone. It can be intimidating to contemplate all that’s involved in changing professions, yet once determined it’s key to focus on positive outcomes. Moving into a different profession may call for new experiences. If in doubt re-evaluate personal and occupational goals. Otherwise, move ahead in confidence considering all the positive benefits in changing careers.

MOTIVATING FACTORS FOR MILLENNIALS IN THE WORKFORCE 

A large influx of millennials are continuously entering the workforce. Many of which are ambitious for success and eager to venture into new career opportunities. What inspires millennials in the job market? Does Generation Y have different career expectations than baby boomers or previous generations?

These young professionals in their 20’s and 30’s are finding creative ways of increasing profit, productivity, and yielding optimal results with limited resources and time. Many employers are cognitive of these positive contributions shifting to a more flexible and accommodating work cultures. With the growing population of millennials in the job market it’s crucial for leaders to understand what inspires potential employees.

WHAT ARE MILLENNIALS SEEKING IN THE JOB MARKET?

An incentive for many young professionals is flexibility and job culture.  According to a study conducted by PWC, 59% of millennials search for employers whose social responsibilities values align with his or her own, and over 30% anticipate flexible work hours. When asked what makes an organization attractive, 52% millennials responded opportunities for career growth.

DOES GENERATION Y DIFFER IN JOB VALUES FROM PREVIOUS GENERATIONS? 

With advances in technology and high demands for quick turnaround, it’s no surprise young professionals often seek career flexibility over predictability and longevity. Many employers are cognitive of the benefits in moving away from traditional work modalities to more flexible options that attract new hires. Surprisingly, only 8% of millennials valued diversity and equal work opportunities. Also, employer reputation is not as prized as once was in previous generations.

DOES SALARY MOTIVATE YOUNG PROFESSIONALS? 

Millennials value career fulfillment over higher pay. PWC documents 32% of millennials were willing to accept lower salaries, while only 14% were take positions outside their job roles. Although pay is an incentive in attracting millennials, job fulfilment and flexibility are taking lead. 

For more stats on millennials and the workforce visit PWC.

HOW TO EXPLAIN EMPLOYMENT GAPS DURING AN INTERVIEW

At times life circumstances cause longer than expected periods of unemployment. Extended time off from work raises questions for hiring mangers and human resource personnel considering potential jobseekers. Most employers understand career detours occur, yet how time is managed during such situations can greatly influence new job opportunities. Instead of contemplating long periods of unemployment, elaborate on knowledge and skills acquired during time off from work leading to greater career achievements. 

HOW TO EXPLAIN EMPLOYMENT GAPS DURING AN INTERVIEW:

Employment gaps may result from family or personal emergencies, changes in careers, continuing education requirements, a residential move, and others. What is done during extended periods without a job is what most employers seek to explore. You may be asked what resulted in long periods of unemployment, or to explain large gaps in your employment history. The key is to highlight steps taken that enhanced your career and professional goals. You may want to mention educational and technical courses, internships, and other accomplishments done during this period. Other things to mention are projects and career groups with other professionals in your field. Share efforts and steps taken for occupational achievements even while unemployed. Doing so shows career dedication, motivation, character, and creative thinking. 

What might seem like a weakness can turnout to be a strength when presented in a professional manner. Situations arise causing changes in career plans. Be descriptive when asked to explain employment gaps, elaborating on conscious efforts that resulted in optimal career enhancements. Share career goals and the steps you’re taking to achieve them. Having long-term and short-term goals paints a picture of your professional dreams and aspirations. Most companies are inspired by motivated and goal oriented jobseekers. Rather than delving on the negatives and what lead to periods of unemployment, draw attention to the multiple accomplishments that resulted in career achievements and new professional opportunities.

EFFECTS OF EXTENDED WORK SHIFTS ON EMPLOYEE HEALTH & PRODUCTIVITY

Most of us are familiar with jobs offering overtime hours extending beyond a 40-hour work week. For entrepreneurs and employees creating their schedule, working long hours is often the norm, making it difficult to disengage mentally from work. In turn many employees. Electronic devices intended to increase productivity are being used throughout the day, evening, and on weekends for work-related responsibilities. There are great benefits in using technology, yet it’s crucial to diligently balance work and social life. Whether you work a fixed schedule or different hours of the day employee safety begins with education. Taking positive steps when working extended hours promotes health, safety, and work productivity.

The Centers for Disease Control and Prevention (CDC) comments on long work shifts, “According to U.S. National Health Interview data from 2010, almost 19% of working adults work 48 hour or more per week and over 7% worked 60 hours or more. Both shift work and long work hours have been associated with health and safety risks.” Sleep deprivation can affect concentration, alertness, mood, and general health. Attentiveness to details is critical in certain occupations like nursing, chemists, pharmacists, employees operating heavy machinery, and others. Feeling tired, stressed, fatigued, or burnout not only affects work performance, but also safety concerns for yourself and others.  

The University of Surrey documents a study by the Journal of Science on the effects of sleep loss on various brain regions. “Research has significant implications for our understanding of how the brain is locally affected by internal time of day and sleep-wake cycles.  Results shed light on why shift workers and people working very long hours struggle to pay attention and concentrate on their job, in particular in the early morning hours,” documents The University of Surrey. Working extended hours coupled with consistent lack of sleep can only raise health concerns. When working overtime hours, consider ways to ensure adequate sleep and proper nutrition each day. Accommodate your work schedule to allow times of relaxation. Perhaps take a power nap during one of your breaks or enjoy a 15-minute meditation? The idea is to find creative ways to take breaks, eat nutritious foods, and get adequate sleep each night when working extended hours.

5 TIPS WHEN WORKING OVERTIME HOURS:

1. Don’t skip meals. Healthy foods fuel your body and mind. When working long hours, it’s important to fuel the brain and body with nutritious foods.

2. Take a break. Disconnecting for a few minutes can increase creativity and focus.

3. Maintain a regular sleep schedule. To be your most productive and keep mentally sharp it’s vital to get a good night’s rest. If having trouble sleeping early, refrain from having caffeine in the later afternoon.  

4. Make times for activities that bring joy. Lasting success is grounded with balance. Hobbies and activities that create meaning, joy, and purpose enhance mood.

5. If overwhelmed talk with your employer. If you feel exhausted and depleted with all the job responsibilities, voice your concerns. At times the employer is not fully aware of the workload or how you’re coping with working extended hours. If you’re feeling burnout be sure to express your concerns to your supervisor. 

*This article is for informational purposes only and not intended to direct health advice. For health questions please inquire with your physician.

TIPS TO GETTING POSITIVE RESULTS ON SOCIAL MEDIA JOB SEARCHES

Social media is one of the strongest platforms used by jobseekers and businesses alike. Individuals seeking employment as well as companies needing qualified workers benefit from Twitter, Facebook, LinkedIn, and other social sites. With the growing interest in social media, more and more individuals conveniently search for jobs using mobile and other electronic devices. However, it can be daunting to examine numerous job posts from various social accounts on a daily basis. The good news is jobseekers can narrow work options and get positive results by implementing a few strategies on social sites. 

TIPS TO GETTING POSITIVE RESULTS ON SOCIAL MEDIA JOB SEARCHES:

1. Use hatchtags (#) and keywords when conducting job searches. Keywords are often used to draw in candidates with occupational skills suitable for the job opening. When seeking employment on social media include your occupation (e.g. Administrative Assistance) and location of work preference (Miami, West Palm Beach, Boca, etc.). You can also search for work schedule preferences such as part-time, fulltime, temp-to-perm, and seasonal. Precise hatchtags are useful when seeking work specialties. Examples include #cardiacnurse, #pharmacists, and #automechanic. General hatchtags are also worth exploring as many posts are geared to attract a large social media audience. Examples include #jobseekers, #jobs, and #hiring.  

2. Explore different job searches. One job search can include the keywords “fulltime hairstylist”, while another search includes “hiring pharmacist Miami”. Introduce various keywords that align with your career options and desired work environment.

3. Review the date on social media posts. Established social accounts have numerous followers, and posts can be shared between followers rather quickly. A job that was available in the morning may no longer have an opening in the later afternoon. It doesn’t hurt to contact the company for more information, but do keep in mind jobs may become unavaibale rather quickly.

4. Reach out to human resources or staffing personnel.  Depending on the company’s social media manager, comments and messages left by jobseekers on social sites may not be retrieved instantaneously. It’s best to contact the human resources department directly for specifics on job openings.

5. Have a notebook or note-taking app handy. List available job openings in order of preference. Highlight jobs you contacted, and include information of the human resource personnel for follow-up if needed. Keeping organized decreases confusion and increases productivity, as many companies post the same job openings in various social sites.

6. Stay proactive. Social media sites are very active and the information spreads very quickly. If there is a job opening that resonates with your skills and qualifications be sure to respond in a timely fashion.